For digital nomads, the café often doubles as both an office and a networking hub. It’s a space to work, recharge, and soak up local culture. But when it comes to professional commitments—like client calls—these lively environments can quickly become a challenge. Mastering client calls from foreign cafés requires preparation, adaptability, and a few clever tricks to keep communication smooth and professional.
Choosing the Right Café
Not all cafés are created equal for remote work. Look for spots with:
- Reliable Wi-Fi: Test the speed before committing to a call.
- Quiet Corners: Seating near walls or away from the main counter minimizes background noise.
- Power Outlets: Essential for longer calls or back-to-back meetings.
Scout cafés ahead of time and keep a shortlist of reliable options in each city you visit.
Managing Background Noise
Even the coziest café can have noisy moments. To minimize distractions:
- Use noise-canceling headphones to block out chatter.
- Position yourself with your back to walls or windows to reduce echo.
- Choose off-peak hours when cafés are less busy.
If noise becomes unavoidable, inform clients upfront that you’re working remotely. Transparency helps set expectations without diminishing professionalism.
Setting Up Your Tech
Technology can make or break a call. Ensure your laptop or phone is fully charged and have a backup power bank. Test your microphone and camera in advance, and close unnecessary apps to avoid bandwidth issues. If Wi-Fi is unstable, tether to your mobile hotspot for a more secure connection.
Mastering Professional Presentation
Your surroundings may be casual, but your demeanor should remain polished. Use a simple virtual background if video calls show too much activity behind you. Speak clearly and make eye contact with the camera. Keep body language professional, even if you’re sitting with a latte at hand.
Staying Organized Across Time Zones
Client calls often span different time zones, which adds another layer of complexity. Use scheduling tools like Calendly or World Time Buddy to avoid mix-ups. Always double-check the client’s time zone and confirm appointments to show reliability, even when you’re halfway across the globe.
Building a Routine Around Calls
Instead of treating calls as interruptions, build your workday around them. Plan to arrive at your chosen café at least 15 minutes early, order your drink, and set up without feeling rushed. This routine reduces stress and helps you show up fully prepared.